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Examinations Terms & Conditions

Booking and payment

Payment for all events can be made by Switch Maestro, Solo or Credit Card (Mastercard/Visa/Delta).

Bookings will not be accepted unless the appropriate fee has been received.

Please note that your booking is provisional until you receive an email confirmation from the Examinations Department confirming an examination slot has been allocated to you, shortly after the closing date.

The College reserves the right to change the examination calendar at any time and without prior notice.

All fees quoted are exclusive of VAT at the prevailing rate unless otherwise stated.

Cancellation policy

Applicants wishing to withdraw or transfer their entry for an examination must notify the Examinations Department by email to exams@rcophth.ac.uk prior to 17:00 on the closing date for receipt of applications. Fees cannot be refunded or transferred after this time.

Candidates unable to attend an examination will forfeit their examination fee.  In exceptional circumstances, the Examinations Committee will consider requests to transfer a candidate’s entry to the next examination sitting subject to receipt of written supplementary evidence (e.g. a detailed medical certificate, a death certificate for a close family member) and subject to a 20% administration charge.  Please note that lack of preparation is not considered a suitable reason to withdraw or transfer an examination entry.

Oversubscription Policy

In the event that the number of applications received exceeds the number of examination spaces available, the following criteria will be applied:

  • Priority will be awarded, in the first instance, to applicants in years 5-7 of Ophthalmic Specialist Training (OST).
  • Should additional spaces be available, second priority will then be awarded to candidates who have previously applied but not been allocated a place.
  • All remaining places will be awarded on a first come, first served basis.

Candidates who are unsuccessful in securing an examination slot will be reimbursed with their full examination fee.  Candidates should not make travel or hotel arrangements until final confirmation of their examination entry is received, after the closing date for receipt of applications.  The College is unable to refund any candidate travel and/or accommodation costs that have already been incurred by the candidate, or any administration charges relating to cancellation of travel tickets or accommodation.

Entry Visas

Applicants must apply for entry visas for the United Kingdom in good time prior to the date of the examination.  In exceptional circumstances, if written evidence of the refusal of a visa is provided, the Examinations Committee will consider requests for candidates to transfer their examination entry, subject to the receipt of a 20% administration charge.

Accessibility

Please advise the Examinations Department, at the time of application, if you wish to apply for additional examination requirements.

Travel and Accommodation

The College is unable to arrange travel or accommodation for examination candidates.

Data Protection Act

Examination results for UK Trainees, who are in Ophthalmic Specialist Training, will be forwarded to the appropriate Training Programme Director.

If you are registered or anticipate being registered with the GMC then your personal data, including data about your examination results, will be passed to the GMC for quality assurance and research purposes and to facilitate the awarding of certificates of completion of training (CCT). The GMC will add this data to the UKMED database.

The College will not disclose your contact details to a third party. The details that you provide on your application form will be held and processed electronically in order to administer your examination application.

We will keep your contact details on record in order to inform you of future RCOphth events. If you do not wish your details to be used in this manner, please inform the Examinations Department.

Online booking security

Bookings for RCOphth events taken through this website are handled through a secure webserver with a 128 bit SSL certificate. Payments are handled by SagePay, a third-party payment service provider with the highest levels of security. During the online payment process, no credit card details are stored by The Royal College Ophthalmologists. To view the

SagePay Security policy

Our Payment Service Provider is Sage Pay (formerly Protx) – the largest independent payment service provider (PSP) in the UK and Ireland. Sage Pay provides a secure payment gateway (Level 1 PCI DSS), processing payments for thousands of online businesses, including ours. It is Sage Pay’s utmost priority to ensure that transaction data is handled in a safe and secure way.

Sage Pay uses a range secure methods such as fraud screening, I.P address blocking and 3D secure. Once on the Sage Pay systems, all sensitive data is secured using the same internationally recognised 256-bit encryption standards.

Sage Pay is PCI DSS (Payment Card Industry Data Security Standard) compliant to the highest level and maintains regular security audits. They are also regularly audited by the banks and banking authorities to ensure that their systems are impenetrable.

Sage Pay is an active member of the PCI Security Standards Council (PCI SSC) that defines card industry global regulation.

In addition, you know that your session is in a secure encrypted environment when you see https:// in the web address, and/or when you see the locked padlock symbol alongside the URL. So when buying through our site, you can be sure that you are completely protected. More information about shopping securely with Sage Paycan be found at www.sagepay.com/shoppers

What is Secure Sockets Layer (SSL)?

The Secure Sockets Layer protects data transferred over http using encryption enabled by a server’s SSL Certificate. An SSL Certificate contains a public key and a private key. A public key is used to encrypt information and a private key is used to decipher it. When a browser points to a secured domain, an SSL handshake authenticates the server and the client and establishes an encryption method and a unique session key. They can begin a secure session that protects message privacy and message integrity.

Photographs and filming

The College and its representatives, or external agencies acting on behalf of RCOphth, may take photographs, video footage and voice recordings of the examination for future training or promotional purposes in print or online. Please inform the examinations organiser on the day if you do not wish your image to be used in this way.