Award of the Certificate of Completion of Training (CCT)
Please read the ARCP COVID-19 guidance before submitting an application form.
The College processes a significant number of CCT applications each year and, in order to avoid delays, applicants must provide information that conforms in full to the Ophthalmic Specialist Training (OST) curriculum requirements and is readily accessible. Common errors to avoid are as follows:
- Insufficient number of supervisor reports;
- Incomplete or “bunched” Workplace Based Assessments (WpBAs), with many occurring on the same date or just prior to an Annual Review of Competency Progression (ARCP);
- Surgical logbook not conforming to the expected pdf format ‘All Entries (Suitable for CCT)’;
- Cataract audits not conforming to the standard laid down in the curriculum;
- 50 consecutive cases audit unsupported by raw data;
- Documents or tables containing patients’ names, initials, dates of birth or NHS numbers.
All CCT applications are considered remotely as and when they are submitted. Applicants must have passed the FRCOphth Part 2 examination and can only submit requests after they are awarded an Outcome 6 at their final ARCP.
The College endeavours to consider applications and issue decisions within four working weeks. However, it might not be possible to do this with every application during busy periods.
How to apply for your CCT
All items listed below must be uploaded to the RCOphth e-Portfolio’s Additional Evidence tab and labelled clearly.
- CCT application form (must be signed by the Postgraduate Dean)
- Cumulative Data Sheet (must be signed by the Training Programme Director)
- 50 consecutive cases cataract audit² presented as an audit paper (with comparison to national standards) and supported by raw data presented in table format – see guidance here and example model here
- Continuous cataract complications audit (as per learning outcome SS4)³ – see letter here and template here
The e-Portfolio must contain at least two electronic Educational Supervisor Reports (ESRs) for the year leading up to the final ARCP and a minimum of two Clinical Supervisor Reports (CSRs) for each six months.
¹Use of the Eye Logbook is mandatory for all trainees as per letter from the Chair of the Training Committee (15 March 2012) . It is acceptable to present in Excel format all cumulative data for surgical experience undertaken prior to 6 August 2012.
²The letter from the Chair of the Training Committee (11 May 2016) highlights important changes affecting cataract audit requirements and expected supervision of juniors.
³The continuous cataract complication must contain the number of cases of complications, the % capsule rupture rate per 6 months and the takeover rate. Downloading the Eye Logbook output with no details of outcomes will not suffice.
Method of submission
Please email the Deputy Head of Education and Training, [email protected] , once the e-Portfolio is ready for review to ask for the application to be considered. Receipt will be acknowledged within 5 working days.
All CCT applications undergo enhanced administrative checks. The RCOphth reserves the right to refer to the Training Committee any application causing concern, especially where records show an ARCP Outcome 2 or 3 towards the end of training.
It is the responsibility of applicants to ensure that the paperwork is in order prior to submission. Recommendations will be delayed if the e-Portfolio is incomplete, forms are missing or the information is difficult to find.
Application to the GMC
Applicants receive an advance notification from the RCOphth prior to their expected CCT date and are thereafter contacted by the GMC with an invitation to apply online . The GMC will only issue the certificate after receiving the RCOphth’s recommendation. The date on the certificate will reflect the date of issue rather than the date when training was completed.
All applications for a CCT must be made to the GMC within 12 months of a doctor’s expected completion of training date. After 12 months from the expected completion of training date, doctors will have to apply for a Certificate of Eligibility for Specialist Registration (CESR) to get entry onto the Specialist Register.