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Out of Programme Training

Out of Programme Training/Research (OOPT/R) and TSCs

OOPT and OOPR need to be approved by both the College and the LETB/Deanery before getting approval from the GMC. GMC approval must be sought prospectively – please follow the link Out of Programme – GMC guidance for details.

Please read the College Guide on TSCs and the paragraph further below for information on TSC approval.

It is important that you submit in good time your application to the College for recognition. Applications are considered by the Evaluation of Training Sub-committee within 6-8 weeks of receipt of a completed application. Please note that you will need to check with your LETB/Deanery for their own process for OOPT/OOPR/OOPE applications. Please also note, if 6-8 weeks are not allowed for an application, the College cannot guarantee you will receive approval in time for your start date. Retrospective approval cannot be obtained for OOP.

Trainees wishing to have OOP time counted towards their CCT must complete a College application form.

How to apply for OOPT

1.  Download OOPT application from here OOPT Application Form

2.  Complete application form ensuring all parts of the form are complete – please see flowchart for an outline of how to proceed with your application. Incomplete applications will be returned.

3.  Submit completed form by email to vanna.fadda@rcophth.ac.uk or by post to Ms Vanna Fadda, Deputy Head of Education and Training, The Royal College of Ophthalmologists, 18 Stephenson Way, London, NW1 2HD.

4.  A decision will be given within 4 weeks of receiving a complete application.

How to apply for OOPR

1.  Download OOPR application from here OOPR Application Form

2.  Complete application form ensuring all parts of the form are complete – please see flowchart for an outline of how to proceed with your application. Incomplete applications will be returned.

3.  Submit completed form and documents by email to vanna.fadda@rcophth.ac.uk or by post to Ms Vanna Fadda, Deputy Head of Education and Training, The Royal College of Ophthalmologists, 18 Stephenson Way, London, NW1 2HD.

4.  A decision will be given within 4 weeks of receiving a complete application.

A period of up to 6 months in research may be recognised towards the CCT. Prospective recognition must be sought from the Evaluation of Training Sub-committee and the period must be approved by the GMC. The application to the Evaluation of Training Sub-committee for recognition of a research period towards the CCT must be accompanied by a research protocol and a timetable, as well as written evidence of support from the Training Programme Director (TPD). A brief report will be required on completion of the research period.

Please note that the maximum time that can be recognised towards your CCT arising from a period of research is 6 months. You may only count a maximum of 12 months arising from a combination of out of programme training (OOPT) and research (OOPR) towards your CCT.

There will be an administrative fee for non-members for the consideration of all applications for Out Of Programme (TSCs, Fellowships, OOPT, OOPR) of £75+VAT.

Out of Programe Experience / Career break (OOPE/C)

Please inform the College if an OOPE or OOPC has been approved by your Deanery. Your e-Portfolio will be updated to record this information, as well as the new expected CCT date.

Trainee Selected Components (TSCs)

The College provides a list of TSCs that have continuous recognition College recognised list of TSCs. For units wishing to apply for continuous approval and have their TSC added to the list of approved TSCs, the following needs to be undertaken:

1.  Download application from here TSC Continuous Approval Application Form

2.  Complete application form ensuring all parts of the form are complete – please see flowchart for an outline of how to proceed with applications. Incomplete applications will be returned.

3.  Submit completed form and documents by email to vanna.fadda@rcophth.ac.uk or by post to Ms Vanna Fadda, Deputy Head of Education and Training, The Royal College of Ophthalmologists, 18 Stephenson Way, London, NW1 2HD.

4.  A decision will be given within 4 weeks of receiving a complete application.

5.  The approved list is reviewed every 5 years.

Trainees wishing to undertake TSCs which are on the approved list to count towards their CCT, and within the same region, need to inform the College by email of start / end time and duration of post. This information is subsequently recorded on individual portfolios. No formal application is required. However, if the timetable or list of supervisors has in anyway changed, then this will need to be seen by the Evaluation of Training Sub-committee.

A brief report will be required on completion of the TSC period.

The Training Committee issued a TSC letter (December 2017) outlining changes that came into force on 1 August 2018.  This should be read in conjunction with a follow-up TSC letter (July 2018) highlighting revised arrangements for TSCs.

Reports

A report needs to completed and submitted to the College once a TSC or Research Project is complete. The report template is available here.  Reports are to be submitted to the Education and Training Department within 6 weeks of completion of the TSC.  Failure to do this will be reported to the trainees ARCP panel.

The Ophthalmologists in Training Group (OTG) Fellowship database

The OTG has compiled a Fellowship database (last updated May 2014) of Fellowships already undertaken. The purpose of this is to enable trainees considering doing the same posts to contact the previous post holder to ask them about their experiences. (Please note this is not the list of College approved TSCs.)

Acting Up as Consultant (AUC) – conditions

  • Trainees must be in their final year of training (pro-rata for LTFT trainees), on an ARCP Outcome 1 and have passed their Part 2 FRCOphth
  • The maximum duration for AUC is 3 months
  • The trainee must remain with their named Educational Supervisor whilst acting up as a consultant so that the period is covered by them in respect of an Educational Supervisor Report (ESR)
  • There must be a named Clinical Supervisor in the same unit to whom the trainee can turn for advice and assistance and who can provide a Clinical Supervisor Report (CSR)
  • The post must be with an already GMC-approved Local Education Provider
  • Posts should preferably be within the trainee’s LETB/Deanery programme. If an AUC is undertaken outside the LETB/Deanery, then permission for an OOPT will be required and an application made in the standard manner
  • The post must be termed “acting up” and on no account must the term “locum” be used
  • Trainees will retain their National Training Number (NTN) during the period of acting up
  • Doctors who are post-CCT will not be eligible to ‘Act Up’ but will be expected to take up the post as Locum Consultant. Upon taking a Locum Consultant post they will be asked to resign their NTN
  • The College will not support AUC posts in units where there are fewer than 2 consultant colleagues
  • Additional College approval is not required if the AUC is within the trainee’s LETB/Deanery programme
  • GMC position on AUC