[Skip to Content]

Out of Programme Training

Out of Programme Training/Research/TSCs

Approval for OOPT/OOPR needs to be approved by both the College and the Deanery before getting approval from the GMC. GMC approval has to be sought prospectively http://www.gmc-uk.org/doctors/approval_out_of_programme_post.asp Please see College Guide on TSCs .

It is important that you submit your application to the College for recognition in good time. Applications are considered by the Evaluation of Training Sub-committee within 6-8 weeks of receipt of a completed application. Please note that you will need to check with your Deanery for their own process for OOPT/OOPR/OOPE applications. Please also note, if 6-8 weeks are not allowed for an application, the College cannot guarantee you will receive approval in time for your start date. Retrospective approval cannot be obtained for OOP.

Trainees wishing to have time counted towards their CCT must complete a College application form. Please see below for OOPT/OOPR/OOPE process.

How to apply for OOPT

1.  Download OOPT application from here OOPT Application Form

2.  Complete application form making sure all parts of the form are complete – please see flowchart for outline of how to proceed with applications. Incomplete applications will be returned.

3.  Submit completed form by email to daniah.ahmed@rcophth.ac.uk or by post to Miss Daniah Ahmed, Education and Training Co-ordinator The Royal College of Ophthalmologists, 18 Stephenson Way, London, NW1 2HD

4.  A decision will be given within four weeks of receiving a complete application.

How to apply for OOPR

1.  Download OOPR application from here OOPR Application Form

2.  Complete application form making sure all parts of the form are complete – please see flowchart for outline of how to proceed with applications. Incomplete applications will be returned.

3.  Submit completed form and documents by email to daniah.ahmed@rcophth.ac.uk or by post to Miss Daniah Ahmed, Education and Training Co-ordinator, The Royal College of Ophthalmologists, 18 Stephenson Way, London, NW1 2HD.

4.  A decision will be given within four weeks of receiving a complete application.

A period of up to six months in research may be recognised towards the CCT. Prospective recognition must be sought from the Evaluation of Training Sub-committee and the period must be approved by the GMC. The application to the Evaluation of Training Sub-committee for recognition of a research period towards the CCT must be accompanied by a research protocol and a timetable, as well as written evidence of support from the Chairman of the DSTC and/or the Programme Director. A brief report will be required on completion of the research period.

Please note that the maximum time that can be recognised towards your CCT arising from a period of research is six months. You may only count a maximum of 12 months arising from a combination of out of programme training (OOPT) and research (OOPR) towards your CCT.

There will be an administrative fee for non-members for the consideration of all applications for Out Of Programme Experience (TSCs, Fellowships, OOPT, OOPR) of £75+VAT.

OOPE Applications

Please inform the College if you wish to undertake an out of programme experience (OOPE). Your e-portfolio will be updated to record this information.

Continual Approval for Trainee Selected Components (TSCs)

The College currently provides a list of Trainee Selected Components (TSCs) that have continuous recognition, College recognised list of TSCs. The list will be reviewed every five years. For units wishing to apply for continuous approval and have their TSC added to the list of approved TSCs, the following needs to be undertaken.

How to apply for continuous approval by hospital trusts:

1.  Download application from here TSC Continuous Approval Application Form

2.  Complete application form making sure all parts of the form are complete – please see flowchart for outline of how to proceed with applications. Incomplete applications will be returned.

3.  Submit completed form and documents by email to daniah.ahmed@rcophth.ac.uk or by post to Miss Daniah Ahmed, Education and Training Co-ordinator, The Royal College of Ophthalmologists, 18 Stephenson Way, London, NW1 2HD

4.  A decision will be given within four weeks of receiving a complete application.

5.  Approved list will be updated regularly.

Trainees wishing to undertake TSCs which are on the approved list to count towards their CCT and within the same region need to inform the College by email of start / end time and duration of post. This information is subsequently recorded on individual e-portfolios. No formal application is required. However, if the timetable has in anyway changed then this will need to be seen by the Evaluation of Training sub-committee.

The Training Committee has issued a letter highlighting changes with regards to TSCs, which will come into force on 1 August 2018.  It is essential that senior trainees take on more responsibility and become clinical supervisors towards the end of their training.

The Ophthalmologists in Training Group (OTG) Fellowship database

The OTG has compiled a Fellowship database (last updated May 2014) of Fellowships already undertaken. The purpose of this is to enable trainees considering doing the same post to contact the previous post holder to ask them about their experiences. (Please note this is not the list of College approved TSCs.)

Reports

Once a TSC or Research project is complete a report needs to completed and submitted to the College. Format of the report structure is available here and will need to be completed. Reports need to be submitted to the Education and Training Department within 6 weeks of completion of the TSC. Failure to do this will be reported to the trainees ARCP panel.

Acting up as a consultant (AUC) conditions:

  • Trainees must be in their final year of training (pro-rata for LTFT trainees) on an outcome 1 and have passed their Part 2 FRCOphth
  • The maximum duration for AUC is three months
  • The trainee must remain with their named educational supervisor whilst acting up as a consultant so that the period is covered by them in respect of an Educational supervisor’s report
  • There must be a named clinical supervisor in the same unit to whom the trainee can turn for advice and assistance and who can provide a clinical supervisor’s report.
  • The post must be with an already GMC approved Local Education Provider
  • Posts should preferably be within the trainee’s LETB/Deanery programme. If AUC is undertaken outside their LETB then permission for an OOPT will be required and an application made in the standard manner.
  • The post must be termed “acting up” and on no account must the term “locum” be used
  • Doctors in training will retain their National Training Number during the period of acting up
  • Doctors in training who are post CCT will not be eligible to ‘Act Up’ but will be expected to take up the post as Locum Consultant. Upon taking a Locum Consultant post they will be asked to resign their National Training Number (NTN)
  • The College will not support AUC posts in units where there are less than 2 consultant colleagues
  • Additional College approval is not required if the AUC is within the trainee’s LETB/Deanery programme.
  • GMC position on AUC